SRJC Course Outlines

6/25/2024 10:17:57 AMBOT 59.2A Course Outline as of Fall 1981

New Course (First Version)

Discipline and Nbr:  BOT 59.2ATitle:  FILING RULES/PROC  
Full Title:  Filing Rules and Procedures
Last Reviewed:12/6/2010

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum2.00Lecture Scheduled2.0017.5 max.Lecture Scheduled35.00
Minimum2.00Lab Scheduled06 min.Lab Scheduled0
 Contact DHR0 Contact DHR0
 Contact Total2.00 Contact Total35.00
 Non-contact DHR0 Non-contact DHR Total0

 Total Out of Class Hours:  70.00Total Student Learning Hours: 105.00 

Title 5 Category:  AA Degree Applicable
Grading:  Grade Only
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 

Catalog Description:
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Study and application of filing rules for manual and computerized records systems.  Practical work  covering alphabetic, numeric, geographic, and subject filing systems and procedures including selection of equipment and supplies.


Recommended Preparation:
Eligibility for ENGL 100A or ENGL 100.

Limits on Enrollment:

Schedule of Classes Information
Description: Untitled document
Study & application of filing rules for manual & automated records systems. Practical work covering alphabetic, numeric, geographic, & subject filing systems & procedures including selection of equipment & supplies.
(Grade Only)

Recommended:Eligibility for ENGL 100A or ENGL 100.
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP


Associate Degree:Effective:Inactive:
CSU GE:Transfer Area Effective:Inactive:
IGETC:Transfer Area Effective:Inactive:
CSU Transfer:TransferableEffective:Fall 1981Inactive:Fall 2014
UC Transfer:Effective:Inactive:

Certificate/Major Applicable: Certificate Applicable Course


Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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    reminder files used in an office.
18. List major developments such as microfilm, microfiche, optical
   disks, computer assisted retrieval, and computer output media
   being used in filing and records management.
19. Outline the procedures required to set up a new records system
   as well as to evaluate an existing system to improve its efficiency.

Topics and Scope
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1.  Introduction to the life cycle of records; emphasis given to storage
   and retrieval
   A.  Identify the managerial four functions of managing records
   B.  Identify the five functional phases of the record life cycle
   C.  Recognize that filing is but one phase of the life cycle of a
2.  Application of alphabetic, numeric, subject and geographic rules  for
   filing and retrieving information
   A.  Code, sort, and file paper documents
   B.  Apply ARMA rules for filing methods
   C.  Prepare cross references when necessary
   D.  Retrieve information
3.  Study of automated methods of handling storage, location, and
   retrieval of recrods
   A.  Describe how to set up file drawers
   B.  Explain the necessity for careful selection and design of a
       paperbased records storage system
   C.  Explain how color can be used in correspondence records storage
4.  Study of automated methods of handling storage, location, and
   retrieval of records
   A.  Describe how a computer database system is designed
   B.  Describe how the components of a database are interrelated
   C.  List and briefly describe the type of operations performed on a
       computer database
   D.  Analyze, compare, and adjust filing segments for input into a
       computer database
5.  Compare and contrast paperbase and database systems
   a.  Analyze the benefits of paperbase and database systems
6.  Select proper equipment and supplies to implement effective management
   of records
   A.  List the benefits and limitations of each system
   B.  Match the best storing system to the situation

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1.  Read textbook chapters, define terms, complete end-of-chapter
   questions, and case problems as assigned.
2.  Complete the practice materials for records and database management,
   which consists of numerous jobs.
3.  Send for quarterly earnings statement from social security.
4.  A vendor project which requires visiting an office supply store,
   listing supplies and equipment related to records management, and
   summarizing their findings.
5.  A library project which includes visiting Plover Library to observe
   the use of microfilm, microfiche, and CD ROM to manage a large
   collection of records and writing a report about their experience.
6.  A home file project which requires setting up and implementing a
   filing system based on the information learned throughout the

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
20 - 30%
Term papers
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
20 - 50%
Homework problems, Quizzes
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
20 - 40%
Exams: All forms of formal testing, other than skill performance exams.Exams
10 - 20%
Multiple choice, True/false, Matching items, Completion, CODING, SORTING, AND FILING
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
0 - 15%
Attendance and Participation

Representative Textbooks and Materials:
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RECORDS MANAGEMENT Kallaus and Johnson, fifth Edition
SouthWestern Publishing Company, 1992
RECORDS AND DATABASE MANAGEMENT by Stewart, Greene, and Hickey,
Glencoe PUblishing Company
and Hickey, Glencoe Publishing Company
RECORDS MANAGEMENT PROJECTS by Smith & Johnson, Fifth Edition,
SouthWestern Publishing Company, 1992

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