11/23/2024 4:17:29 PM	BGN 205 Course Outline as of Summer 2018	Changed Course
CATALOG INFORMATION
Discipline and Nbr:  BGN 205	Title:  BASIC FILING
Full Title:  Basic Filing
Last Reviewed:3/28/2016

Units		Course Hours per Week			Nbr of Weeks	Course Hours Total
Maximum	.50	Lecture Scheduled	0		17.5 max.	Lecture Scheduled	0
Minimum	.50	Lab Scheduled	1.50		2 min.	Lab Scheduled	26.25
		Contact DHR	0			Contact DHR	0
		Contact Total	1.50			Contact Total	26.25
		Non-contact DHR	0			Non-contact DHR Total	0

Total Out of Class Hours:  0.00

Total Student Learning Hours: 26.25

Title 5 Category:  AA Degree Applicable
Grading:  Grade or P/NP
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly:  BOT 172

Catalog Description:

American Records Management Association [ARMA] rules are used to present the basic indexing rules for names of individuals, business names, government agencies, other organizations, and special names. Specific exercises applying the indexing rules to alphabetic, subject, geographic, and numerical filing systems.

Prerequisites/Corequisites:

Recommended Preparation:

Limits on Enrollment:

Schedule of Classes Information
Description:

American Records Management Association [ARMA] rules are used to present the basic indexing rules for names of individuals, business names, government agencies, other organizations, and special names. Specific exercises applying the indexing rules to alphabetic, subject, geographic, and numerical filing systems.

(Grade or P/NP)
Prerequisites:
Recommended:
Limits on Enrollment:
Transfer Credit:
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP

ARTICULATION, MAJOR, and CERTIFICATION INFORMATION

Associate Degree:		Effective:		Inactive:
Area:
CSU GE:	Transfer Area			Effective:	Inactive:
IGETC:	Transfer Area			Effective:	Inactive:
CSU Transfer:		Effective:		Inactive:
UC Transfer:		Effective:		Inactive:
C-ID:

Certificate/Major Applicable: Both Certificate and Major Applicable

COURSE CONTENT

Student Learning Outcomes:
At the conclusion of this course, the student should be able to:

1.   Identify and use the American Records Management Association [ARMA] rules used to present the basic indexing rules.

2.   Successfully apply the indexing rules to alphabetic, subject, geographic, and numerical filing systems.

 

Objectives:

Upon completion of this course, students will be able to:

1.   Name the two basic methods used for filing.

2.   Define the terms filing and records management.

3.   Define the terms alphabetizing, indexing, caption, and unit.

4.   Type or write names of individuals in indexing order on cards.

5.   Prepare alphabetic cross-reference cards containing names of individuals, and arrange them in sequence with alphabetic cards.

6.   List and describe the steps in the filing process.

7.   File correspondence in an alphabetic, subject, geographic, or numerical system.

8.   List the advantages and disadvantages of the alphabetic, subject, geographic, and numerical filing systems.

9.   Retrieve both cards and correspondence after they have been filed.

10. Name filing accessories that are necessary or helpful to the filing process.

Topics and Scope

I.  Filing supplies and equipment

II.  American Records Management Association (ARMA) rules

    A.  Indexing rules

    B.  Alphabetic filing system

    C.  Subject filing system

    D.  Geographic filing system

    E.  Numeric filing system

Assignments:

1. Completion of 28 filing exercises

2. 7 Quizzes

3. Comprehensive written exam

4. Completion of filing tutorial

Methods of Evaluation/Basis of Grade.

Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.		Writing 0 - 0%
None
This is a degree applicable course but assessment tools based on writing are not included because problem solving assessments are more appropriate for this course and this course includes essay exams that fulfil the writing component of the course.
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.		Problem Solving 35 - 50%
Filing exercises
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.		Skill Demonstrations 0 - 0%
None
Exams: All forms of formal testing, other than skill performance exams.		Exams 35 - 50%
7 quizzes and Comprehensive written exam
Other: Includes any assessment tools that do not logically fit into the above categories.		Other Category 0 - 15%
Filing tutorial

Representative Textbooks and Materials:

Gregg Quick Filing Practice Kit, by Jeffrey Stewart, 5th ed., Glencoe/McGraw-Hill, 2007 (classic).

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