SRJC Course Outlines

12/9/2018 4:11:20 PMHR 62 Course Outline as of Fall 2018

Changed Course
CATALOG INFORMATION

Discipline and Nbr:  HR 62Title:  HR RECORDS ADMIN  
Full Title:  Human Resource Records
Last Reviewed:12/11/2017

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum1.00Lecture Scheduled1.0017.5 max.Lecture Scheduled17.50
Minimum1.00Lab Scheduled03 min.Lab Scheduled0
 Contact DHR0 Contact DHR0
 Contact Total1.00 Contact Total17.50
 
 Non-contact DHR0 Non-contact DHR Total0

 Total Out of Class Hours:  35.00Total Student Learning Hours: 52.50 

Title 5 Category:  AA Degree Applicable
Grading:  Grade or P/NP
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly:  HR 65.3

Catalog Description:
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Fundamentals of labor and employment records administration in compliance with California and Federal laws. Topics include creating a legally compliant record keeping system which addresses issues of technological options, confidentiality, correct filing, record retention, and document posting. Regulations regarding recordkeeping are discussed in-depth, including regulations on confidentiality, privacy, leaves of absence, wage and hour, safety, medical information, benefits, and identity theft. Includes hands-on use of a functioning Human Resource Information System (HRIS) database.

Prerequisites/Corequisites:


Recommended Preparation:
Eligibility for ENGL 100 or ESL 100

Limits on Enrollment:

Schedule of Classes Information
Description: Untitled document
Fundamentals of labor and employment records administration in compliance with California and Federal laws. Topics include creating a legally compliant record keeping system which addresses issues of technological options, confidentiality, correct filing, record retention, and document posting. Regulations regarding recordkeeping are discussed in-depth, including regulations on confidentiality, privacy, leaves of absence, wage and hour, safety, medical information, benefits, and identity theft. Includes hands-on use of a functioning Human Resource Information System (HRIS) database.
(Grade or P/NP)

Prerequisites:
Recommended:Eligibility for ENGL 100 or ESL 100
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP

ARTICULATION, MAJOR, and CERTIFICATION INFORMATION

Associate Degree:Effective:Inactive:
 Area:
 
CSU GE:Transfer Area Effective:Inactive:
 
IGETC:Transfer Area Effective:Inactive:
 
CSU Transfer:TransferableEffective:Spring 1996Inactive:
 
UC Transfer:Effective:Inactive:
 
C-ID:

Certificate/Major Applicable: Both Certificate and Major Applicable



COURSE CONTENT

Student Learning Outcomes:
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Upon completion of this course students will be able to:
1. Apply California and Federal regulations to employment records.
2. Organize and maintain a compliant and efficient employment recordkeeping system.
3. Demonstrate competency in use of automated HRIS.

Objectives: Untitled document
1. Describe and apply privacy requirements stipulated by Family Medical Leave Act (FMLA),
    American's with Disabilities Act (ADA), California regulations, Health Insurance Portability
    and Accountability Act (HIPAA), and related laws.
2. Identify which California and Federal regulations have recordkeeping components and how
    those regulations impact employment records.
3. Develop effective policies and procedures regarding access to employment documents.
4. Describe which employment records must be retained, where they must be retained, and for
    how long they must be retained.
5. Demonstrate ability to navigate and apply tools contained in an HRIS. Enter data, produce
    reports, and update information.

Topics and Scope
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I. Confidentiality, Privacy & Access of Employment Files
    A. Privacy Requirements and Legal Implications
    B. Access to Records by Management, Employees, and Auditors
II. Organization of Employee Records
    A. Work Related Records
    B. Medical Records
    C. Personal/Financial Records
    D. HRIS data availability and organization
III. Hiring and Subject Files
    A. Recruitment Records
    B. Investigation Records
    C. Payroll Records
    D. HRIS employment entry and onboarding
IV. Record Retention
    A. California State Requirements
    B. Federal Requirements
    C. Use of HRIS to keep process current
V. Immigration/Citizenship Records
    A. I-9 Requirements
    B. Record Identification Process
    C. Legal Implications
VI. Equal Employment Opportunity (EEO) and Vets-100 Form Requirements
    A. EEO-1 Reports - with HRIS report options
    B. Vets-100 Reports - with HRIS report options
    C. Employee Identification Process
    D. Applicant Identification Process
VII. Safety Records
    A. Occupational Safety and Health Administration (OSHA) and Cal-OSHA Requirements
    B. Written Safety Programs
    C. Workers Compensation Documentation
    D. Legal Implications
    E. Use of HRIS to assist with workers compensation process
VIII. Consolidated Omnibus Budget Reconciliation Act (COBRA) and Cal-COBRA
    A. Required Notices
    B. Mandated Time Lines and Procedures
    C. Use of HRIS on benefits administration and COBRA tracking.
IX. Employee Retirement Income Security Act (ERISA) Requirements            
X.  HIPAA Notices
     A. Medical Information Privacy Requirements
    B. Continuation of Coverage Requirements
XI. Employment Posters and Record Keeping Systems
    A. California State Requirements
    B. Federal Requirements
    C. Technological Options (Cloud, Software, Hardware) in maintaining records and producing
         reports

Assignments:
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1. Develop a policy document on an employment topic
2. Identify typical employment documents and correctly place them in the appropriate files
3. Complete 4-5 quizzes
4. Read weekly text assignments of approximately 8 to 12 pages
5. Prepare and conduct an audit of an actual employer's posters; submit a summary of results
6. Using a HRIS system, enter and manipulate data to update policies, hire and evaluate
    employees, and process other transactions such as processing a workers compensation
    claim. Submit a report on HRIS benefits and usage

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
30 - 40%
Write a report on Human Resource Information Systems benefits; Develop an employment policy.
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
10 - 20%
Submit a summary of a poster audit.
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
20 - 30%
Identify proper filing locations of specified employment documents; Enter and manipulate data and issue reports in HRIS
Exams: All forms of formal testing, other than skill performance exams.Exams
20 - 40%
Quizzes
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
0 - 0%
None


Representative Textbooks:
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Instructor prepared materials

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