SRJC Course Outlines

1/26/2023 11:42:09 PMBOT 174.3 Course Outline as of Fall 2014

Inactive Course
CATALOG INFORMATION

Discipline and Nbr:  BOT 174.3Title:  ORGANIZE OFFICE FILES  
Full Title:  Organize Your Office Filing Systems
Last Reviewed:3/28/2011

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum.50Lecture Scheduled.5017.5 max.Lecture Scheduled8.75
Minimum.50Lab Scheduled04 min.Lab Scheduled0
 Contact DHR0 Contact DHR0
 Contact Total.50 Contact Total8.75
 
 Non-contact DHR0 Non-contact DHR Total0

 Total Out of Class Hours:  17.50Total Student Learning Hours: 26.25 

Title 5 Category:  AA Degree Applicable
Grading:  Grade or P/NP
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly:  BOT 86.55

Catalog Description:
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This course covers basic filing rules and document management solutions for office professionals including classification of records, records information management organizations, government laws and regulations, equipment and supplies, retention methods, and recycling.

Prerequisites/Corequisites:


Recommended Preparation:
Eligibility for ENGL 100 or ESL 100

Limits on Enrollment:

Schedule of Classes Information
Description: Untitled document
This course covers basic filing rules and document management solutions for office professionals including classification of records, records information management organizations, government laws and regulations, equipment and supplies, retention methods, and recycling.
(Grade or P/NP)

Prerequisites:
Recommended:Eligibility for ENGL 100 or ESL 100
Limits on Enrollment:
Transfer Credit:
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP

ARTICULATION, MAJOR, and CERTIFICATION INFORMATION

Associate Degree:Effective:Inactive:
 Area:
 
CSU GE:Transfer Area Effective:Inactive:
 
IGETC:Transfer Area Effective:Inactive:
 
CSU Transfer:Effective:Inactive:
 
UC Transfer:Effective:Inactive:
 
C-ID:

Certificate/Major Applicable: Certificate Applicable Course



COURSE CONTENT

Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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Upon completion of this course, students will be able to:
1.  Classify records.
2.  Use records management organizations as resources.
3.  Analyze legal regulations regarding records.
4.  Select equipment and supplies.
5.  Apply basic alphabetic filing rules.
6.  Analyze procedures for electronic and paper files.

Topics and Scope
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1.  Classify records
   A.  Sorting of vital, important, useful, and nonessential records
   B.  Organization of electronic records
2.  Records management guidelines
   A.  ARMA (Association of Records Managers and Administrators)
   B.  GSA (General Services Administration)
   C.  CalRIM (California Records & Information Management)
3.  Legal regulations
   A.  Privacy issues
   B.  Confidentiality
   C.  Laws and regulations
4.  Select equipment and supplies
   A.  Filing cabinets
   B.  Guides, folders, and labels
5.  Apply basic filing rules
   A.  Basic rules for alphabetic filing systems
   B.  Folder categories
6.  Retrieve, retain, and recycle records
   A.  Reorganize files
   B.  Color coding
   C.  Maintainance of files
   D.  Destroying records
7.  Use procedures for electronic records
   A.  File management
   B.  Selection of meaningful names
   C.  Backup and storage

Assignments:
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1.  Reading of textbook and web pages (approximately 10 pages per week)
2.  Completion of weekly filing and records management exercises and drills
3.  Weekly online quizzes or tests

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
0 - 0%
None
This is a degree applicable course but assessment tools based on writing are not included because problem solving assessments and skill demonstrations are more appropriate for this course.
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
20 - 40%
Weekly filing exercises and drills
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
40 - 50%
Application of filing and records management skill
Exams: All forms of formal testing, other than skill performance exams.Exams
20 - 40%
Quizzes and tests to be multiple choice, true/false, completion
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
0 - 10%
Attendance and participation


Representative Textbooks and Materials:
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Gregg Quick Filing Practice Kit, by Stewart and Trent, McGraw-Hill, 5th Edition, 2005. (Classic)

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