12/22/2024 4:48:29 AM	BOT 59.2A Course Outline as of Fall 2011	Changed Course
CATALOG INFORMATION
Discipline and Nbr:  BOT 59.2A	Title:  BUSINESS RECORDS, PART 1
Full Title:  Business Records Skills, Part 1
Last Reviewed:12/6/2010

Units		Course Hours per Week			Nbr of Weeks	Course Hours Total
Maximum	2.00	Lecture Scheduled	2.00		17.5 max.	Lecture Scheduled	35.00
Minimum	2.00	Lab Scheduled	0		17.5 min.	Lab Scheduled	0
		Contact DHR	0			Contact DHR	0
		Contact Total	2.00			Contact Total	35.00
		Non-contact DHR	0			Non-contact DHR Total	0

Total Out of Class Hours:  70.00

Total Student Learning Hours: 105.00

Title 5 Category:  AA Degree Applicable
Grading:  Grade Only
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly: 

Catalog Description:

Students will apply strategies for organizing paper and electronic records.  Practical work includes determining the value of records; selecting equipment and supplies for a home or office; developing an alphabetic filing system; managing electronic files; and using a Windows database management software package, Microsoft Access, to create and manage computerized records.

Prerequisites/Corequisites:

Recommended Preparation:
Eligibility for ENGL 100 or ESL 100

Limits on Enrollment:

Schedule of Classes Information
Description:

Students will apply strategies for organizing paper and electronic records.  Practical work includes determining the value of records; selecting equipment and supplies for a home or office; developing an alphabetic filing system; managing electronic files; and using a Windows database management software package, Microsoft Access, to create and manage computerized records.

(Grade Only)
Prerequisites:
Recommended:Eligibility for ENGL 100 or ESL 100
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP

ARTICULATION, MAJOR, and CERTIFICATION INFORMATION

Associate Degree:		Effective:		Inactive:
Area:
CSU GE:	Transfer Area			Effective:	Inactive:
IGETC:	Transfer Area			Effective:	Inactive:
CSU Transfer:	Transferable	Effective:	Fall 1981	Inactive:	Fall 2014
UC Transfer:		Effective:		Inactive:
C-ID:

Certificate/Major Applicable: Certificate Applicable Course

COURSE CONTENT

Outcomes and Objectives:
At the conclusion of this course, the student should be able to:

Upon completion of this course, students will be able to:

1.  Evaluate the value of records according to the transaction of business and legal obligations.

2.  Categorize records utilizing the standards of the Association of Records Managers and Administrators (ARMA).

3.  Select appropriate equipment and supplies and electronic storage media that are accessible, readable, and safeguarded against environmental damage.

4.  Design systems to effectively manage paper and electronic records for efficient retrieval.

5.  Analyze laws and regulations that aid in the protection of personal information and an organization's records.

6.  Design, create, and modify an Access database.

Topics and Scope

1.  Evaluation of records

       A.      Records vs. non-records

       B.      Rules of legal evidence to retaining records

       C.      Records necessary for the transaction of business

2.  Association of Records Managers and Administrators (ARMA) standards

       A.      Alphabetic, subject, and numeric filing

       B.      Index alphabetic data

3.  Equipment and supplies

        A.      Equipment for paper records

       B.      Location for protection against disasters

       C.      Off-site records storage

4.  Electronic records retention

       A.      Digitally organize and preserve

       B.      Scanning

5.  Paper records

        A.      Categorize

       B.      Maintenance

       C.      Storage methods

6.  Electronic records

       A.      Categorize

        B.      Electronic folders and subfolders

7.  Laws and regulations

        A.      Legal laws for retention, protection, safeguarding, and unauthorized access

        B.      Retention periods

        C.      Standards and methods of destruction

8.  Design, creation, and modification of an Access database

       A.      Create a database

       B.      Create a table and add records

       C.      Create queries

       D.      Sort data

       E.      Add, change, and delete records

       F.      Prepare custom reports

Assignments:

1.  Reading 20 to 30 pages a week from textbook and Web pages

2.  Completion of weekly exercises and drills

3.  Organize electronic files using Windows

4.  Access database demonstration

5.  Final projects to demonstrate skills presented in class

6.  Multiple choice or completion of online quizzes or tests

Methods of Evaluation/Basis of Grade.

Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.		Writing 20 - 30%
Weekly exercises
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.		Problem Solving 20 - 40%
Electronic file organization, drills
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.		Skill Demonstrations 20 - 40%
Final project and database demonstration
Exams: All forms of formal testing, other than skill performance exams.		Exams 10 - 20%
Exams: multiple choice, true/false, matching items, completion
Other: Includes any assessment tools that do not logically fit into the above categories.		Other Category 0 - 10%
Attendance and participation

Representative Textbooks and Materials:

Records Management, 9th edition, by Judith Read and Mary Lea Ginn, South-Western Publishing, 2011.

Records Management Practice Kit, 9th edition, by Judith Read and Mary Lea Ginn, South-Western Publishing 2011.

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