2/10/2025 11:35:40 AM |
| Changed Course |
CATALOG INFORMATION
|
Discipline and Nbr:
BOT 59.2B | Title:
MANAGING TIME/MATERIALS |
|
Full Title:
Managing Time and Materials |
Last Reviewed:2/28/2011 |
Units | Course Hours per Week | | Nbr of Weeks | Course Hours Total |
Maximum | 2.00 | Lecture Scheduled | 2.00 | 17.5 max. | Lecture Scheduled | 35.00 |
Minimum | 2.00 | Lab Scheduled | 0 | 17 min. | Lab Scheduled | 0 |
| Contact DHR | 0 | | Contact DHR | 0 |
| Contact Total | 2.00 | | Contact Total | 35.00 |
|
| Non-contact DHR | 0 | | Non-contact DHR Total | 0 |
| Total Out of Class Hours: 70.00 | Total Student Learning Hours: 105.00 | |
Title 5 Category:
AA Degree Applicable
Grading:
Grade Only
Repeatability:
00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As:
Formerly:
Catalog Description:
Untitled document
Organization and storage of a variety of materials for quick retrieval including electronic documents and effective management of time to ensure high productivity.
Prerequisites/Corequisites:
Course Completion or Current Enrollment in BOT 59.2A
Recommended Preparation:
Eligibility for ENGL 100 or ESL 100.
Limits on Enrollment:
Schedule of Classes Information
Description:
Untitled document
Organization and storage of a variety of materials for quick retrieval including electronic documents and effective management of time to ensure high productivity.
(Grade Only)
Prerequisites:Course Completion or Current Enrollment in BOT 59.2A
Recommended:Eligibility for ENGL 100 or ESL 100.
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP
ARTICULATION, MAJOR, and CERTIFICATION INFORMATION
Associate Degree: | Effective: | | Inactive: | |
Area: | | |
|
CSU GE: | Transfer Area | | Effective: | Inactive: |
|
IGETC: | Transfer Area | | Effective: | Inactive: |
|
CSU Transfer: | Transferable | Effective: | Fall 1981 | Inactive: | Fall 2014 |
|
UC Transfer: | | Effective: | | Inactive: | |
|
C-ID: |
Certificate/Major Applicable:
Certificate Applicable Course
COURSE CONTENT
Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
Untitled document
The student will:
1. Research and develop a current business supplies vendors' list from
local and national resources.
2. Procure a number of business supply catalogs to preview for preparing
various reference lists including one for common business supplies and
one for storage of odd-sized materials.
3. Create a business supplies inventory system for a home office.
4. Apply organizational skills to meet individual needs in current work
situations and/or home offices by creating and completing
individualized projects.
5. Complete a records management simulation.
6. List the basic principles of time management.
7. Clarify and establish priorities by applying the basic rule of doing
first things first.
8. Plan for results by designing a structure in which all current and
future projects can be outlined in order to meet deadlines, produce
quality projects, and invest minimal time for completion of such
projects.
9. Develop effective scheduling techniques to complete large projects in
limited time segments while continuing to accomplish routine daily
tasks.
10. Develop new habits to effectively overcome procrastination habits
including moving past indecision.
11. Effectively handle interruptions from telephone calls, people, and
unexpected events.
12. Demonstrate effective use of meeting time through careful planning
of agenda, adhering to written agenda during meeting, and follow up
of meeting including producing professional minutes.
13. Constructively negotiate a team-based time usage policy which may
also be modified and applied to subordinates as well as superiors.
14. Identify and apply the six steps to successful delegation and
recognize the six levels of authority and their role in delegation.
15. Identify time wasters as applied to the handling of paperwork and
electronic messages and prepare an individual plan for elimination
of these time wasters.
16. Construct a set of personal goals including those involving your
family, your health, your enrichment, etc. and write specific
objectives to achieve in order to be successful in meeting these
life balancing goals.
17. Graphically illustrate current use of your time and ideal use of
your time.
18. Update portfolio.
Topics and Scope
Untitled document
I. Office Supplies
A. Inventory control form
1. Develop
2. Use
B. Vendors
1. Local
a. catalogs
b. method of ordering
C. Ordering
1. Comparative shopping
a. packaging
b. shipping costs
c. delivery time
2. Unique items for specialized uses
II. ARMA Filing Rules
A. Alphabetic
B. Numeric
C. Geographic
D. Subject
III.Storing items
A. Determining needs
B. Considering space requirements
C. Selecting appropriate method/container
IV. Managing Time
A. Saving, spending, investing minutes
B. Clarifying priorities
C. Planning for results
D. Scheduling for accomplishment
E. Overcoming procrastination
F. Handling interruptions
G. Conducting effective meetings
H. Working with others
I. Delegating effectively
J. Handling paperwork
K. Setting and achieving personal goals
L. Establishing professional goals
V. Update Portfolio
A. Review current contents
B. Update documentation
C. Add additional materials
Assignments:
Untitled document
1. Read texts and complete applicable exercises.
2. Obtain resources from a variety of local and national vendors.
3. Complete activities/projects using vendor information including
creating a resource listing, developing a home office inventory
system, preparing a comparative shopping report, etc.
4. Apply ARMA filing rules while completing a records management
simulation project.
5. Develop paper and electronic systems for effecively managing time
through calendaring, allocating minutes, determining priority of
tasks/activities, handling paperwork including incoming mail and
electronic messages, etc.
6. Establish an achievable set of both personal and professional goals
with a timeline table for each.
7. Maximize team's effectiveness by conducting efficient meetings,
handling interruptions, and delegating workload.
8. Review and update the professional portfolio.
Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing. | Writing 20 - 30% |
Written homework | |
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills. | Problem Solving 20 - 50% |
Homework problems, Creating individualized projects. | |
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams. | Skill Demonstrations 20 - 40% |
Class performances, Performance exams | |
Exams: All forms of formal testing, other than skill performance exams. | Exams 10 - 20% |
Multiple choice, True/false, Matching items | |
Other: Includes any assessment tools that do not logically fit into the above categories. | Other Category 0 - 15% |
ATTENDANCE AND PARTICIPATION | |
Representative Textbooks and Materials:
Untitled document
Professional Records and Information Management, Second Edition,
Glenco/McGraw-Hill, 2002.
Self-management and Goal Setting, South-Western Educational Publishing,
2000.
Using Resources, South-Western Educational Publishing, 2000.
Project Management, Marion Haynes, Revised edition, Crisp Publishing,
1996.
Personal Time Management, Marion Haynes, Revised edition, Crisp
Publications, 2000.
Print PDF