SRJC Course Outlines

5/25/2024 7:12:35 AMBOT 59.2B Course Outline as of Fall 2002

Changed Course

Discipline and Nbr:  BOT 59.2BTitle:  MANAGING TIME/MATERIALS  
Full Title:  Managing Time and Materials
Last Reviewed:2/28/2011

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum2.00Lecture Scheduled2.0017.5 max.Lecture Scheduled35.00
Minimum2.00Lab Scheduled017 min.Lab Scheduled0
 Contact DHR0 Contact DHR0
 Contact Total2.00 Contact Total35.00
 Non-contact DHR0 Non-contact DHR Total0

 Total Out of Class Hours:  70.00Total Student Learning Hours: 105.00 

Title 5 Category:  AA Degree Applicable
Grading:  Grade Only
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 

Catalog Description:
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Organization and storage of a variety of materials for quick retrieval including electronic documents and effective management of time to ensure high productivity.

Course Completion or Current Enrollment in BOT 59.2A

Recommended Preparation:
Eligibility for ENGL 100 or ESL 100.

Limits on Enrollment:

Schedule of Classes Information
Description: Untitled document
Organization and storage of a variety of materials for quick retrieval including electronic documents and effective management of time to ensure high productivity.
(Grade Only)

Prerequisites:Course Completion or Current Enrollment in BOT 59.2A
Recommended:Eligibility for ENGL 100 or ESL 100.
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP


Associate Degree:Effective:Inactive:
CSU GE:Transfer Area Effective:Inactive:
IGETC:Transfer Area Effective:Inactive:
CSU Transfer:TransferableEffective:Fall 1981Inactive:Fall 2014
UC Transfer:Effective:Inactive:

Certificate/Major Applicable: Certificate Applicable Course


Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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The student will:
1.  Research and develop a current business supplies vendors' list from
   local and national resources.
2.  Procure a number of business supply catalogs to preview for preparing
   various reference lists including one for common business supplies and
   one for storage of odd-sized materials.
3.  Create a business supplies inventory system for a home office.
4.  Apply organizational skills to meet individual needs in current work
   situations and/or home offices by creating and completing
   individualized projects.
5.  Complete a records management simulation.
6.  List the basic principles of time management.
7.  Clarify and establish priorities by applying the basic rule of doing
   first things first.
8.  Plan for results by designing a structure in which all current and
   future projects can be outlined in order to meet deadlines, produce
   quality projects, and invest minimal time for completion of such
9.  Develop effective scheduling techniques to complete large projects in
   limited time segments while continuing to accomplish routine daily
10. Develop new habits to effectively overcome procrastination habits
   including moving past indecision.
11. Effectively handle interruptions from telephone calls, people, and
   unexpected events.
12. Demonstrate effective use of meeting time through careful planning
   of agenda, adhering to written agenda during meeting, and follow up
   of meeting including producing professional minutes.
13. Constructively negotiate a team-based time usage policy which may
   also be modified and applied to subordinates as well as superiors.
14. Identify and apply the six steps to successful delegation and
   recognize the six levels of authority and their role in delegation.
15. Identify time wasters as applied to the handling of paperwork and
   electronic messages and prepare an individual plan for elimination
   of these time wasters.
16. Construct a set of personal goals including those involving your
   family, your health, your enrichment, etc. and write specific
   objectives to achieve in order to be successful in meeting these
   life balancing goals.
17. Graphically illustrate current use of your time and ideal use of
   your time.
18. Update portfolio.

Topics and Scope
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I.  Office Supplies
   A.  Inventory control form
       1.  Develop
       2.  Use
   B.  Vendors
       1.  Local
           a.  catalogs
           b.  method of ordering
   C.  Ordering
       1.  Comparative shopping
           a.  packaging
           b.  shipping costs
           c.  delivery time
       2.  Unique items for specialized uses
II. ARMA Filing Rules
   A.  Alphabetic
   B.  Numeric
   C.  Geographic
   D.  Subject
III.Storing items
   A.  Determining needs
   B.  Considering space requirements
   C.  Selecting appropriate method/container
IV. Managing Time
   A.  Saving, spending, investing minutes
   B.  Clarifying priorities
   C.  Planning for results
   D.  Scheduling for accomplishment
   E.  Overcoming procrastination
   F.  Handling interruptions
   G.  Conducting effective meetings
   H.  Working with others
   I.  Delegating effectively
   J.  Handling paperwork
   K.  Setting and achieving personal goals
   L.  Establishing professional goals
V.  Update Portfolio
   A.  Review current contents
   B.  Update documentation
   C.  Add additional materials

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1.  Read texts and complete applicable exercises.
2.  Obtain resources from a variety of local and national vendors.
3.  Complete activities/projects using vendor information including
   creating a resource listing, developing a home office inventory
   system, preparing a comparative shopping report, etc.
4.  Apply ARMA filing rules while completing a records management
   simulation project.
5.  Develop paper and electronic systems for effecively managing time
   through calendaring, allocating minutes, determining priority of
   tasks/activities, handling paperwork including incoming mail and
   electronic messages, etc.
6.  Establish an achievable set of both personal and professional goals
   with a timeline table for each.
7.  Maximize team's effectiveness by conducting efficient meetings,
   handling interruptions, and delegating workload.
8.  Review and update the professional portfolio.

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
20 - 30%
Written homework
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
20 - 50%
Homework problems, Creating individualized projects.
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
20 - 40%
Class performances, Performance exams
Exams: All forms of formal testing, other than skill performance exams.Exams
10 - 20%
Multiple choice, True/false, Matching items
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
0 - 15%

Representative Textbooks and Materials:
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Professional Records and Information Management, Second Edition,
 Glenco/McGraw-Hill, 2002.
Self-management and Goal Setting, South-Western Educational Publishing,
Using Resources, South-Western Educational Publishing, 2000.
Project Management, Marion Haynes, Revised edition, Crisp Publishing,
Personal Time Management, Marion Haynes, Revised edition, Crisp
 Publications, 2000.

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