12/21/2024 10:55:41 PM |
| New Course (First Version) |
CATALOG INFORMATION
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Discipline and Nbr:
BOT 59.2B | Title:
DATA/RECORDS MGMT |
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Full Title:
Database and Records Management |
Last Reviewed:2/28/2011 |
Units | Course Hours per Week | | Nbr of Weeks | Course Hours Total |
Maximum | 2.00 | Lecture Scheduled | 2.00 | 17.5 max. | Lecture Scheduled | 35.00 |
Minimum | 2.00 | Lab Scheduled | 0 | 6 min. | Lab Scheduled | 0 |
| Contact DHR | 0 | | Contact DHR | 0 |
| Contact Total | 2.00 | | Contact Total | 35.00 |
|
| Non-contact DHR | 2.00 | | Non-contact DHR Total | 35.00 |
| Total Out of Class Hours: 70.00 | Total Student Learning Hours: 140.00 | |
Title 5 Category:
AA Degree Applicable
Grading:
Grade Only
Repeatability:
00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As:
Formerly:
Catalog Description:
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Instruction in the creation and use of computerized database software. Includes the creation, maintenance, protection, and disposition of computerized records. Specialized functions such as CD-ROM, micrographics, off-site storage options, and records storage legal issues will also be covered.
Prerequisites/Corequisites:
Recommended Preparation:
Course Eligibility for ENGL 100A
Limits on Enrollment:
Schedule of Classes Information
Description:
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Instruction in the creation & use of computerized database software. Includes the creation, maintenance, protection, & disposition of computerized records. Specialized functions such as CD-ROM, micrographics, off-site storage options, & records storage legal issues will be covered.
(Grade Only)
Prerequisites:
Recommended:Course Eligibility for ENGL 100A
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP
ARTICULATION, MAJOR, and CERTIFICATION INFORMATION
Associate Degree: | Effective: | | Inactive: | |
Area: | | |
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CSU GE: | Transfer Area | | Effective: | Inactive: |
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IGETC: | Transfer Area | | Effective: | Inactive: |
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CSU Transfer: | Transferable | Effective: | Fall 1981 | Inactive: | Fall 2014 |
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UC Transfer: | | Effective: | | Inactive: | |
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C-ID: |
Certificate/Major Applicable:
Certificate Applicable Course
COURSE CONTENT
Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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Upon completion of the course, students will:
1. Use a database system as a records management tool
2. Manage information stored in a variety of media forms
3. Describe micrographics technologies
4. Describe and apply image technology
5. Develop record retention schedules
6. Demonstrate an understanding of records management security systems
7. Demonstrate an understanding of the laws regulating the privacy and
legality of sharing information
Topics and Scope
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1. Use a database system as a records management tool
A. Create, revise, store, and print address lists
B. Catalog and retrieve information
2. Manage information stored in a variety of media forms such as CD-ROM,
microfilm, and microfiche
A. Determine the appropriate storage system for these media
3. Compare and contrast various types of microforms
A. List the benefits and limitations of various types of microforms
B. Explain the computer output microfilm/microfiche (COM) process
and list its advantage
C. Explain the advantages of computer-aided retrieval (CAR)
D. Identify the equipment components of a micrographics system
4. Describe the techniques and list the benefits of using bar codes in
documents
5. Develop records retention schedules
A. Apply records retention rules
B. Apply government regulations for records retention
C. Design a records retention schedule
6. Demonstrate an understanding of records management security systems
A. Describe the processes used in a records management security
system
B. List the physical, mechanical, and electronic components of a
security system, such as data encryption, password protection,
virus protection, back-up, and storage
C. Explain methods to control physical access to records facilities
D. List procedures for controlling access to paper, film, records,
and electronic information
E. Design and produce a plan to prevent records disaster
F. Explain the methods for recovery of records after a disaster
7. Demonstrate an understanding of laws regulating the privacy and
legality of sharing information
A. Develop a scenario in which software programs may be legally
duplicated
B. Explain the legal implications of releasing unauthorized
information both domestically and internationally
C. Explain the implications involved in violating the privacy
of individuals
D. Explain the need for and responsibilities of maintaining
confidential records
Assignments:
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1. Read textbook chapters, define terms, complete end-of-chapter
questions and exercises
2. Use a database program as a records managmeent tool
A. Create, revise, store, and print exercises
B. Catalog and retrieve information
3. Visit offices using microforms, electronic databases, imaging
technology, and bar codes
4. Design and produce a plan to prevent records disaster
5. Explain methods to control physical access to records
6. Demonstrate the need for and responsibilitites of maintaining
confidential records
Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing. | Writing 20 - 30% |
Written homework, PROJECTS | |
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills. | Problem Solving 20 - 50% |
Homework problems, Use of database program | |
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams. | Skill Demonstrations 20 - 40% |
Class performances, Performance exams | |
Exams: All forms of formal testing, other than skill performance exams. | Exams 10 - 20% |
Multiple choice, True/false, Matching items | |
Other: Includes any assessment tools that do not logically fit into the above categories. | Other Category 0 - 15% |
ATTENDANCE AND PARTICIPATION | |
Representative Textbooks and Materials:
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RECORDS MANAGEMENT by Kallaus and Johnson, 5th Ed., South-Western Pub.
RECORDS MANAGEMENT by Smith and Johnson, 5th Ed., South-Western Pub.
RECORDS AND DATABASE MANAGEMENT by Stewart, Greene, and Hickey,
Glencoe Pub.
PRACTICE MATERIALS FOR RECORDS AND DATABASE MANAGEMENT by Stewart, Greene,
and Hickey, Glencoe Pub.
INFORMATION AND IMAGE MANAGEMENT, A RECORDS SYSTEMS APPROACH by Ricks,
Swafford, and Gow, South-Western Pub.
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