SRJC Course Outlines

4/17/2024 2:43:53 AMBOT 59.2B Course Outline as of Fall 1981

New Course (First Version)
CATALOG INFORMATION

Discipline and Nbr:  BOT 59.2BTitle:  DATA/RECORDS MGMT  
Full Title:  Database and Records Management
Last Reviewed:2/28/2011

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum2.00Lecture Scheduled2.0017.5 max.Lecture Scheduled35.00
Minimum2.00Lab Scheduled06 min.Lab Scheduled0
 Contact DHR0 Contact DHR0
 Contact Total2.00 Contact Total35.00
 
 Non-contact DHR2.00 Non-contact DHR Total35.00

 Total Out of Class Hours:  70.00Total Student Learning Hours: 140.00 

Title 5 Category:  AA Degree Applicable
Grading:  Grade Only
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly: 

Catalog Description:
Untitled document
Instruction in the creation and use of computerized database software. Includes the creation, maintenance, protection, and disposition of computerized records.  Specialized functions such as CD-ROM, micrographics, off-site storage options, and records storage legal issues will also be covered.

Prerequisites/Corequisites:


Recommended Preparation:
Course Eligibility for ENGL 100A

Limits on Enrollment:

Schedule of Classes Information
Description: Untitled document
Instruction in the creation & use of computerized database software. Includes the creation, maintenance, protection, & disposition of computerized records.  Specialized functions such as CD-ROM, micrographics, off-site storage options, & records storage legal issues will be covered.
(Grade Only)

Prerequisites:
Recommended:Course Eligibility for ENGL 100A
Limits on Enrollment:
Transfer Credit:CSU;
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP

ARTICULATION, MAJOR, and CERTIFICATION INFORMATION

Associate Degree:Effective:Inactive:
 Area:
 
CSU GE:Transfer Area Effective:Inactive:
 
IGETC:Transfer Area Effective:Inactive:
 
CSU Transfer:TransferableEffective:Fall 1981Inactive:Fall 2014
 
UC Transfer:Effective:Inactive:
 
C-ID:

Certificate/Major Applicable: Certificate Applicable Course



COURSE CONTENT

Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
Untitled document
Upon completion of the course, students will:
1.  Use a database system as a records management tool
2.  Manage information stored in a variety of media forms
3.  Describe micrographics technologies
4.  Describe and apply image technology
5.  Develop record retention schedules
6.  Demonstrate an understanding of records management security systems
7.  Demonstrate an understanding of the laws regulating the privacy and
   legality of sharing information

Topics and Scope
Untitled document
1.  Use a database system as a records management tool
   A.  Create, revise, store, and print address lists
   B.  Catalog and retrieve information
2.  Manage information stored in a variety of media forms such as CD-ROM,
   microfilm, and microfiche
   A.  Determine the appropriate storage system for these media
3.  Compare and contrast various types of microforms
   A.  List the benefits and limitations of various types of microforms
   B.  Explain the computer output microfilm/microfiche (COM) process
       and list its advantage
   C.  Explain the advantages of computer-aided retrieval (CAR)
   D.  Identify the equipment components of a micrographics system
4.  Describe the techniques and list the benefits of using bar codes in
   documents
5.  Develop records retention schedules
   A.  Apply records retention rules
   B.  Apply government regulations for records retention
   C.  Design a records retention schedule
6.  Demonstrate an understanding of records management security systems
   A.  Describe the processes used in a records management security
       system
   B.  List the physical, mechanical, and electronic components of a
       security system, such as data encryption, password protection,
       virus protection, back-up, and storage
   C.  Explain methods to control physical access to records facilities
   D.  List procedures for controlling access to paper, film, records,
       and electronic information
   E.  Design and produce a plan to prevent records disaster
   F.  Explain the methods for recovery of records after a disaster
7.  Demonstrate an understanding of laws regulating the privacy and
   legality of sharing information
   A.  Develop a scenario in which software programs may be legally
       duplicated
   B.  Explain the legal implications of releasing unauthorized
       information both domestically and internationally
   C.  Explain the implications involved in violating the privacy
       of individuals
   D.  Explain the need for and responsibilities of maintaining
       confidential records

Assignments:
Untitled document
1.  Read textbook chapters, define terms, complete end-of-chapter
   questions and exercises
2.  Use a database program as a records managmeent tool
   A.  Create, revise, store, and print exercises
   B.  Catalog and retrieve information
3.  Visit offices using microforms, electronic databases, imaging
   technology, and bar codes
4.  Design and produce a plan to prevent records disaster
5.  Explain methods to control physical access to records
6.  Demonstrate the need for and responsibilitites  of maintaining
   confidential records

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
20 - 30%
Written homework, PROJECTS
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
20 - 50%
Homework problems, Use of database program
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
20 - 40%
Class performances, Performance exams
Exams: All forms of formal testing, other than skill performance exams.Exams
10 - 20%
Multiple choice, True/false, Matching items
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
0 - 15%
ATTENDANCE AND PARTICIPATION


Representative Textbooks and Materials:
Untitled document
RECORDS MANAGEMENT by Kallaus and Johnson, 5th Ed., South-Western Pub.
RECORDS MANAGEMENT by Smith and Johnson, 5th Ed., South-Western Pub.
RECORDS AND DATABASE MANAGEMENT by Stewart, Greene, and Hickey,
  Glencoe Pub.
PRACTICE MATERIALS FOR RECORDS AND DATABASE MANAGEMENT by Stewart, Greene,
  and Hickey, Glencoe Pub.
INFORMATION AND IMAGE MANAGEMENT, A RECORDS SYSTEMS APPROACH by Ricks,
  Swafford, and Gow, South-Western Pub.

Print PDF