SRJC Course Outlines

4/17/2024 2:50:19 AMBOT 172 Course Outline as of Fall 1999

Changed Course

Discipline and Nbr:  BOT 172Title:  BASIC FILING  
Full Title:  Basic Filing
Last Reviewed:3/28/2016

UnitsCourse Hours per Week Nbr of WeeksCourse Hours Total
Maximum.50Lecture Scheduled017 max.Lecture Scheduled0
Minimum.50Lab Scheduled1.504 min.Lab Scheduled25.50
 Contact DHR0 Contact DHR0
 Contact Total1.50 Contact Total25.50
 Non-contact DHR0 Non-contact DHR Total0

 Total Out of Class Hours:  0.00Total Student Learning Hours: 25.50 

Title 5 Category:  AA Degree Applicable
Grading:  Grade or P/NP
Repeatability:  00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As: 
Formerly:  BOT 372

Catalog Description:
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Presentation of the basic indexing rules for names of individuals, business names, other organizations, and special names. Specific exercises applying the indexing rules to alphabetic, subject, geographic, and numerical filing systems using office supplies.


Recommended Preparation:

Limits on Enrollment:

Schedule of Classes Information
Description: (Grade or P/NP)
Limits on Enrollment:
Transfer Credit:
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP


Associate Degree:Effective:Inactive:
CSU GE:Transfer Area Effective:Inactive:
IGETC:Transfer Area Effective:Inactive:
CSU Transfer:Effective:Inactive:
UC Transfer:Effective:Inactive:

Certificate/Major Applicable: Certificate Applicable Course


Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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The students will:
1.  Name the two basic methods used for filing.
2.  Define the terms filing and records management.
3.  Define the terms alphabetizing, indexing, caption, and unit.
4.  Type or write names of individuals in indexing order on cards.
5.  Prepare alphabetic cross-reference cards containing names of
   individuals, and arrange them in sequence with alphabetic cards.
6.  List and describe the steps in the filing process.
7.  List and describe the steps for storing correspondence in an
   alphabetic, subject, geopgraphic, and numerical system.
8.  List the advantages and disadvantages of the alphabetic, subject,
   geographic, and numerical filing systems.
9.  Describe important physical characteristics of the file drawer.
10. Name filing accessories that are necessary or helpful to the
   filing process.

Topics and Scope
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Life cycle of a business record.
1.  Filing supplies and equipment.
2.  Indexing rules.
3.  Alphabetic filing system.
4.  Subject filing system.
5.  Geographic filing system.
6.  Numeric filing system.

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Completion of 12-15 lessons requiring application of the indexing rules
as they apply to the alphabetic, subject, numerical, and geographic
filing system.

Methods of Evaluation/Basis of Grade.
Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing.Writing
0 - 0%
This is a degree applicable course but assessment tools based on writing are not included because problem solving assessments and skill demonstrations are more appropriate for this course.
Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills.Problem Solving
20 - 50%
Homework problems, Quizzes, Exams
Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams.Skill Demonstrations
5 - 20%
Performance exams
Exams: All forms of formal testing, other than skill performance exams.Exams
20 - 50%
Multiple choice, True/false, Matching items, Completion
Other: Includes any assessment tools that do not logically fit into the above categories.Other Category
5 - 25%

Representative Textbooks and Materials:
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GREGG QUICK FILING PRACITCE, 3rd ed., Jeffrey Stewart, McGraw-Hill

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