| 12/30/2024 7:54:36 AM |
| Inactive Course |
| CATALOG INFORMATION
|
| Discipline and Nbr:
BOT 174.3 | Title:
ORGANIZE OFFICE FILES |
|
| Full Title:
Organize Your Office Filing Systems |
| Last Reviewed:3/28/2011 |
| Units | Course Hours per Week | | Nbr of Weeks | Course Hours Total |
| Maximum | .50 | Lecture Scheduled | .50 | 17.5 max. | Lecture Scheduled | 8.75 |
| Minimum | .50 | Lab Scheduled | 0 | 4 min. | Lab Scheduled | 0 |
| | Contact DHR | 0 | | Contact DHR | 0 |
| | Contact Total | .50 | | Contact Total | 8.75 |
| |
| | Non-contact DHR | 0 | | Non-contact DHR Total | 0 |
| | Total Out of Class Hours: 17.50 | Total Student Learning Hours: 26.25 | |
Title 5 Category:
AA Degree Applicable
Grading:
Grade or P/NP
Repeatability:
00 - Two Repeats if Grade was D, F, NC, or NP
Also Listed As:
Formerly:
BOT 86.55
Catalog Description:
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This course covers basic filing rules and document management solutions for office professionals including classification of records, records information management organizations, government laws and regulations, equipment and supplies, retention methods, and recycling.
Prerequisites/Corequisites:
Recommended Preparation:
Eligibility for ENGL 100 or ESL 100
Limits on Enrollment:
Schedule of Classes Information
Description:
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This course covers basic filing rules and document management solutions for office professionals including classification of records, records information management organizations, government laws and regulations, equipment and supplies, retention methods, and recycling.
(Grade or P/NP)
Prerequisites:
Recommended:Eligibility for ENGL 100 or ESL 100
Limits on Enrollment:
Transfer Credit:
Repeatability:00 - Two Repeats if Grade was D, F, NC, or NP
ARTICULATION, MAJOR, and CERTIFICATION INFORMATION
| Associate Degree: | Effective: | | Inactive: | |
| Area: | | |
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| CSU GE: | Transfer Area | | Effective: | Inactive: |
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| IGETC: | Transfer Area | | Effective: | Inactive: |
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| CSU Transfer: | | Effective: | | Inactive: | |
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| UC Transfer: | | Effective: | | Inactive: | |
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| C-ID: |
Certificate/Major Applicable:
Certificate Applicable Course
COURSE CONTENT
Outcomes and Objectives:
At the conclusion of this course, the student should be able to:
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Upon completion of this course, students will be able to:
1. Classify records.
2. Use records management organizations as resources.
3. Analyze legal regulations regarding records.
4. Select equipment and supplies.
5. Apply basic alphabetic filing rules.
6. Analyze procedures for electronic and paper files.
Topics and Scope
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1. Classify records
A. Sorting of vital, important, useful, and nonessential records
B. Organization of electronic records
2. Records management guidelines
A. ARMA (Association of Records Managers and Administrators)
B. GSA (General Services Administration)
C. CalRIM (California Records & Information Management)
3. Legal regulations
A. Privacy issues
B. Confidentiality
C. Laws and regulations
4. Select equipment and supplies
A. Filing cabinets
B. Guides, folders, and labels
5. Apply basic filing rules
A. Basic rules for alphabetic filing systems
B. Folder categories
6. Retrieve, retain, and recycle records
A. Reorganize files
B. Color coding
C. Maintainance of files
D. Destroying records
7. Use procedures for electronic records
A. File management
B. Selection of meaningful names
C. Backup and storage
Assignments:
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1. Reading of textbook and web pages (approximately 10 pages per week)
2. Completion of weekly filing and records management exercises and drills
3. Weekly online quizzes or tests
Methods of Evaluation/Basis of Grade.
| Writing: Assessment tools that demonstrate writing skill and/or require students to select, organize and explain ideas in writing. | Writing
0 - 0% |
| None | |
| This is a degree applicable course but assessment tools based on writing are not included because problem solving assessments and skill demonstrations are more appropriate for this course. |
|
| Problem solving: Assessment tools, other than exams, that demonstrate competence in computational or non-computational problem solving skills. | Problem Solving
20 - 40% |
| Weekly filing exercises and drills | |
| Skill Demonstrations: All skill-based and physical demonstrations used for assessment purposes including skill performance exams. | Skill Demonstrations
40 - 50% |
| Application of filing and records management skill | |
| Exams: All forms of formal testing, other than skill performance exams. | Exams
20 - 40% |
| Quizzes and tests to be multiple choice, true/false, completion | |
| Other: Includes any assessment tools that do not logically fit into the above categories. | Other Category
0 - 10% |
| Attendance and participation | |
Representative Textbooks and Materials:
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Gregg Quick Filing Practice Kit, by Stewart and Trent, McGraw-Hill, 5th Edition, 2005. (Classic)
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